Amazon EU invoice template（One-click export)

Mastering the One – Click Export Amazon EU Invoice Template: A Comprehensive Guide

In the fast – paced world of e – commerce, having an efficient invoicing system is crucial. The One – Click Export Amazon EU Invoice Template is a powerful tool designed to simplify the invoicing process for Amazon sellers operating in the European Union. In this blog post, we’ll walk you through how to make the most of this template.

1. Invoice Header Information

At the top of the template, you’ll find the “Invoice” label. Right beside it, there are fields related to invoice identification and dates.

• Invoice Number: This is a unique identifier for your invoice. You should assign a distinct number to each invoice you issue. This helps in tracking and record – keeping. For example, you could use a combination of letters and numbers like “INV20250311 – 001” where “INV” stands for invoice, “20250311” is the invoice date, and “001” is a sequential number for the day.
• Invoice Date: This is the date when the invoice is issued. As shown in the template, it’s set to “2025 – 03 – 11”. Make sure to update this field accurately with the actual date of invoicing.
• Order Date and Order Number: These fields link the invoice to the corresponding order. Enter the date when the customer placed the order and the unique order number provided by Amazon. This way, both you and the customer can easily cross – reference the invoice with the order details.

2. Customer and Seller Information

The template clearly separates the customer and seller information sections.

• Customer Information: Under the “Customer Information” heading, you’ll see fields for the customer’s address. You need to fill in details such as the name of the customer, their street address, city, postal code, and country. This information is crucial for accurate delivery and communication with the customer.
• Seller Information: Similarly, in the “Seller Information” section, input your own business details including your company name, address, and contact information. This helps the customer know who they are paying and how to reach you if they have any questions or concerns.

3. Invoice Details

The heart of the invoice lies in the “Invoice Details” section.

• Description: Here, you describe the products or services being invoiced. In the example provided, the description is “Product Name”. You should be as detailed as possible, including product specifications, model numbers, or any relevant information that helps the customer identify what they are being charged for.
• Qty (Quantity): Enter the number of units of the product or the amount of service provided. In the template, the quantity is set to “1”.
• Price (exclude VAT): This is the price of the product or service before adding value – added tax (VAT). In our example, it’s “￡170.93”. Make sure to calculate this accurately based on your pricing strategy.
• VAT Rate: In the European Union, VAT rates vary by country and type of product or service. The template shows a VAT rate of “17%”. Check the applicable VAT rate for your specific situation and enter it correctly.
• VAT: This field is calculated by multiplying the “Price (exclude VAT)” by the VAT rate. In the example, ￡170.93 * 0.17 = ￡29.06. The template may have built – in formulas to calculate this automatically, but double – check the accuracy.
• Price (VAT included): This is the final price that the customer has to pay, which is the sum of the “Price (exclude VAT)” and the “VAT”. Here, ￡170.93+￡29.06 = ￡199.99.

4. Total Amount

At the bottom of the invoice details section, you’ll find the “Total:” field. This should match the “Price (VAT included)” for a single item invoice. For invoices with multiple items, sum up the “Price (VAT included)” for all items to get the total amount due from the customer.

5. One – Click Export Feature

The highlight of this template is its one – click export functionality. Once you’ve filled in all the necessary information, simply click the export button (usually indicated in the software or application where the template is used). This will generate a professional – looking invoice in a format such as PDF, which can then be sent to the customer via email or used for your own record – keeping.

In conclusion, the One – Click Export Amazon EU Invoice Template is a user – friendly and efficient tool for Amazon sellers in the EU. By following these steps, you can ensure accurate and professional invoicing for your e – commerce business.